Lesson 6 of 8
Results may be the most important data in your electronic lab notebook. Especially if you want to compare the results from different experiments and share the insights with your colleagues.
Within SciNote, you can upload your experimental results, data analysis, or observational notes for storing, reading, or editing purposes.
You can upload any file type to SciNote. If you are using the SciNote cloud-based version, you can also benefit from Microsoft Office Online that enables you to create, upload, and edit Microsoft Word, Excel, and PowerPoint files. The maximum individual file size you can upload to your SciNote free account is 50 MB, and 300 MB for Premium accounts.
If you are attaching images (.jpg and .jpeg), you can also use the image annotation tool to draw on the image, change its colors and brightness, crop it, etc. We will explain this more in detail below.
Text and table files
In the RESULTS part of the task, you can upload different types of data. Everything you will upload as a result, will now be stored and associated with the project, experiment, and task. This is very helpful when you want to go back and analyze your data.
In order to upload results in SciNote, you need to open the specific task and click the RESULTS tab. Five buttons will appear, which represent five different types of results you can upload in SciNote: Text, Table, File, Create Chemical Drawing, and New Office file.
Text can represent e.g. a sequence of base pairs of a plasmid vector. To add your text, click the blue Text button, write the result Name in the first field, then write or copy-paste the text in the description field below. This field supports rich text editing, so you are allowed to insert hyperlinks, change fonts, add bullet lists, etc.
The Table button can be used for creating e.g. a table of calculated solution concentrations. To create a table, click the Table button and add new rows and columns by clicking the right mouse button and selecting the desired action. After you are finished with customizing the table, click the blue Add button at the bottom right.
The Create Chemical Drawing button allows you to create your chemical drawing of interest and save it to SciNote, which enabled through SciNote integration with MarvinJS. First, click on the Create Chemical Drawing button, enter the Chemical Drawing name, and start creating your chemical drawing. Once you are done, click the Save & Close button in the top right corner, and your drawing will be automatically saved to SciNote as an attachment. You can return and edit your chemical drawing at any time, simply click on the attachment and click the Edit button in the top right corner.
File and New Office file buttons support uploading images (.png and .jpeg) and Microsoft Word, Excel, and PowerPoint files. We will address these in the next chapter of this lesson.
Images and MS Office files
You can upload .png or .jpeg images into SciNote by clicking the blue File button under the RESULTS tab within the individual task. Then drag and drop the file or use CTRL+V keys. Finish the action by clicking the blue Add button.
Once you have uploaded your image, you can edit it with the image annotation tool. This means you can draw on it, add different shapes, write text, crop it, etc.
To annotate the image, click on it to open the image preview screen. Click the Edit button in the right upper corner to start editing. In the footer of the preview screen, you see the editing toolbar that includes undo, redo, crop, shape, text, etc. After you are finished with annotating click Save & Close button in the upper right corner.
SciNote is integrated with Microsoft Office Online, so besides uploading an image as a File result type, you can also upload MS Office files.
Please note, that SciNote Free users are not required to have a Microsoft account to use Microsoft Office integration. On the other hand, Microsoft requires the Premium user to have a valid Microsoft 365 business account for all business users.
This integration enables you to upload, create, and edit Word, Excel, and PowerPoint files. All changes made to the MS Office files are automatically saved as you type and you can invite others to review or co-author in real-time.
To upload an existing MS Office file, simply click the blue File button and drag & drop the file or upload it from your computer.
You can also create a new MS Office file within SciNote by clicking the New Office file button.
In this case, first, give the file a name, then choose the file format (Word, Excel, or PowerPoint) and click the blue Create Document button.
Once you have the MS Office file stored in SciNote, you can open it for review or make changes to it. In this case, simply click on the MS Office file and a preview window appears, where you can choose to open or edit the file.
Commenting and linking results
One of SciNote’s advantages is that you can communicate with your colleagues and collaborators by using smart annotations. When collaborating on the same project, users can add comments and leave each other messages, so there is no need to export data, send it via email and wait for the response.
Smart annotations can be used in every text field within SciNote, including the field in the Comments part of each result. You can simply share your insights with others and use smart annotations to tag a colleague or to link results with any other data (e.g. samples) to connect the related information.
To tag a colleague, go to the Comments field, type an @ symbol, and select a person from a list. If you can’t find them on the list, type first letters of their name and they will appear. Then click on their name and write them a message. After that, click the paper plane icon on the right.
If you type # symbol, you can link the result with any project, experiment, task, or even inventory item. You can select different data and link it to this particular result.
The search function
The keyword search bar is a very powerful function amongst SciNote features since it searches throughout your projects and all the content of the attached files.
To start a search query, go to the upper right side of the dashboard. Simply type what you are looking for into the search box, and search results will appear instantly.
SciNote will list the search results into different segments that represent different SciNote structural elements. The number signifies how many times search results appear in a specific element, such as in projects, experiments, tasks, results, and so on.
In case you are looking for a specific result, you need to look under the Results segment. To find more relevant search hits, you can check the boxes Match any whole word, Match whole phrase or Match case sensitive below the search bar, and click the magnifying glass icon to restart the search.
Overview dashboard summary
As promised earlier, we will do a quick recap of the Overview dashboard, now that all the information has come together.
The Current tasks section on the Overview dashboard is the main constituent of the Overview. Here, you can view and access the tasks that are assigned to you, or all team’s tasks, by clicking on the Assigned to me tab or All tab respectively. You can also use the filter and search functions to locate your tasks more easily.
To filter your tasks, first, click on the Filter icon and select the appropriate option from the drop-down list for each filter. Next, confirm the action by clicking the blue Apply button and the relevant tasks will appear. Note that your chosen filter options will be reflected in both Assigned to me and All tabs.
If you wish to search for a specific task directly, click on the Search icon and type the task name into a built-in search bar.
Next is the Calendar section, which acts as a visual representation of tasks’ due dates. The date that corresponds to a task’s due date is marked with a red dot. Upon clicking on that date, a small window reveals a list of all the tasks that are due on that day, which you can access directly by clicking on the appropriate task link.
As already mentioned, the Quick start section enables you to create common SciNote items directly such as a new task, protocol, and report, so you can start with your work immediately.
Last but not least, the Recent work section below enables you to view what have you been working on recently – Projects, Inventories, Protocol, and Reports – and access it by clicking on the relevant item.
- Log into your SciNote Free account or shared SciNote Premium site that has a unique URL link (i.e. companyname.scinote.net).
- Create a text result.
- Upload an image and make changes to it.
- Create a new Excel file and add some content.
- Share a comment under the result and link it to any other data.
- Bonus: Do a search query for any attached file.
Read the following articles:
- How can I upload my results?
- How can I use tables?
- Can I create, upload, and edit Microsoft Office documents in SciNote?
- How do I Track Changes in my uploaded MS Office Online?
- How can I use the Image Annotation Tool?
Watch the following video tutorials: