Inventory Management & Tracking for Scientific Laboratories

You can manage and track your samples, lab supplies etc. in one place, connect them to your experiments and results, assign team duties and maintain schedules.

Download SciNote Inventory Management Guide

Inventory management in SciNote enables you to:

Save time

Import your existing inventory database to SciNote easily, it supports Excel, TXT, TSV or CSV files.

Connect the data

Connect your samples, reagents or instruments to your experiments and results using annotations and comments.

Track all needed information

Track what you need: ID numbers, barcodes, storage location, safety documents, lab equipment availability, and more.

Collaborate efficiently

Assign different user roles and permissions to your team. Share inventories across different teams to track common lab supplies.

Save time with SciNote

Manage samples and reagents

Biological specimens, extracted DNA, RNA or proteins, chemical compounds, sampled plants, tissues, cells, cell lines, food or feed, etc. are frequently at the core of work in many labs.

Manage information related to samples such as IDs, description, location, storage, related documents, status, their availability and much more in a dedicated centralized SciNote Inventory. Then, assign samples to SciNote Tasks to create links with your results and protocols.

Manage samples with SciNote

Manage primers and plasmids

Build your database of primers or plasmids in SciNote. Add sequence and other information such as manufacturer, references to publications, links to public databases, you can even include plasmid maps.

Then reference primers of plasmids in your experiments to trace back which one you used.

Manage primers and plasmids with SciNote

Manage Instruments

Instruments are vital parts of lab work. Record which instrument you used to execute which protocol and which Samples were run on it. To do that build a database of your instruments in SciNote Inventories and share it across your organization. Add user guides, calibration and scheduled maintenance dates to keep users informed.

Manage Reagents

To record consumption of reagents, create a central repository of reagents for your lab or the entire organization. Include information such as stock, re-order details, SKUs, MSDS documents, recipes, location, lot or batch info. Then connect reagents to your protocols and results to ensure traceability, when you’ll need it.

Manage reagents in SciNote

Upload your existing Excel database to SciNote

In case you already have an existing database of samples, you can easily import it into SciNote Inventory. You can use the same approach to databases of reagents, instruments, literature, plasmids, etc.

  • Create an empty, new dedicated Samples inventory in SciNote.

  • Create all the columns in the Inventory that are present in your existing samples database.

  • Upload the file containing your samples database into Samples inventory.

  • Map the columns in the file and Inventory.

  • You are good to go. You can continue editing your new inventory, adding new columns and individual samples or import a new batch of samples.

Connect inventory data with experiments and results

Every inventory item can be connected with experiments. You can connect your inventory items (e.g. samples) with the experiments being done, tasks and protocols.

Results can be connected with each sample i.e. inventory item. It is easy to connect the results (or any other important files) with your inventory items.

You can have an overview of the team’s activities. Connecting inventory data with experiments and tasks allows you to assess the teams’ progress and decide about the next steps.

Traceability of work can help you identify errors. If a reagent did not deliver the desired results, or if all went according to plan, assigning items to the work done will enable you to have full traceability over all data.

Assigned items in SciNote

Efficiently collaborate with team and partners

Save time by using # or @ to tag and notify team members or link the relevant data.

Use # to link the information you want to mention. By using the # in SciNote, you can link your sample data, or other relevant data in your comments.
Tag and notify team members. Use the @ to tag the relevant team members of your progress, ask questions, delegate work etc.
Link existing data – add hyperlinks. You can save time by simply including a link to a piece of relevant information saved outside of SciNote.
Cross-link information with SciNote

Purchase lab supplies – SciNote is integrated with LabViva

“We work with thousands of laboratories from both industry and academia and many of them expressed the need for SciNote to integrate with the digital marketplace for life science products. Quality of reagents is of utmost importance; therefore, we chose LabViva as they do prioritize the quality of products they recommend. They are an approachable team to work with and we are looking forward to further collaboration in the future.”

By Klemen Zupancic, CEO SciNote LLC

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