A Single Platform for Sample and Data Management – Top Tier Service for your Clinical and Research data

Manage your samples along with clinical, pathological, diagnostic, research and other data in a single platform. Connect biobanking capabilities for sample management with a powerful inventory system, experiment document systems, SOP library and robust cross-team collaboration features underlined with a GxP-grade traceability.

Electronic Laboratory Notebook Software (ELN) by SciNote

SciNote is ISO 27001:2022 certified and SOC 2 compliant, trusted by the FDA, USDA, and leading institutions driving clinical research and drug development:

SciNote is trusted by

Explore how SciNote can improve your

Sample Location Management

Inventory Management

Scalability

Traceability, Data Security and Privacy

What makes SciNote stand out

Seamlessly connect research, experimental or maintenance data

Support and training

“Gilson is proud to collaborate with SciNote, a top-rated lab digitalization software for industry researchers and their teams.
The connection between Gilson devices and SciNote helps scientists tackle the reproducibility issues that may arise. Keeping all your records in one place helps you know exactly how your experiments were conducted, connect your findings, raw data, reports and much more.”

Gilson

SciNote Functionalities

“SciNote provides a relatively easy to use interface considering the amount of functionality…as well as our security requirements.”

Nathan AdamsSenior Scientist, Nanotemper

Sample Location Management

Simplify your sample management with SciNote’s robust and flexible location tracking, tailored to meet your complex storage needs. Whether it is a liquid nitrogen tank, -80°C freezer full of shelves, racks and boxes, or a simple incubator, SciNote has you covered.

Simplified real-time tracking and management of your storage locations
Instantly access the location of your sample down to a position in a box.
Ability to create any type of location hierarchy you may need for efficient location management
Visualized boxes for easier item locating
Humans are visual people and visualizing boxes for your sample location helps you find samples faster and shorten the time you need to have a cold storage open while browsing through racks and boxes.
Import items to boxes from Excel files
If you have an existing storage management system in place or are using a rack scanner for pre-labelled tubes you can quickly import inventory items into SciNote boxes from Excel files
Quick and simple relocation of specific items within SciNote
If you have an existing storage management system in place or are using a rack scanner for pre-labelled tubes you can quickly import inventory items into SciNote boxes from Excel files
Sharing locations between different teams in SciNote
Storage spaces are often shared between teams. SciNote supports cross-team location sharing.
Not just useful for samples, also appropriate for reagents, chemicals and equipment.
You can use locations in SciNote for any item you store in your inventory, from samples, specimens, to reagents and even equipment.

Sample and Data Management System in SciNote ELN

Inventory Management

In addition to sample and data management, you can manage your reagents, equipment, consumables, plasmids and other items with SciNote custom inventories. Store information in editable fields that can contain dropdown lists, files, text, dates, time intervals, barcodes etc.

Stock management & reminder
Manage what you use in the lab – from suppliers and equipment to consumables / reagents, as well as your scientific literature database. Track usage, receive alerts for low stock or scheduled activities and create consumption reports for projects or experiments.
Link your inventory to experiments
Ensure full traceability by linking reagents, protocols, to experiments and results. Share inventories between members of the team or multiple teams.
Barcoding & label printing
Keep your lab organized with barcodes and custom labels; design and print them with SciNote. You can also use pre-labelled containers.
Import/export your data
Import existing Excel inventories into SciNote. Or export your SciNote inventories and stock consumption into a spreadsheet.

Scalability

Managing the growing number of experiments or samples is not a challenge for SciNote. Scalable database and data models ensure you will be able to continue to work without your data being compromised.

Filter through tens of thousands of samples
SciNote’s powerful filtering system built into inventories enables you to find what you are looking for among many thousands or tens of thousands of stored items. You can filter by every property you store in your inventory, whether it is a date, number, a list or simple text and save frequently used filters for quick filtering.
Archive rarely accessed items
SciNote allows you to safely archive (hide) projects, experiments, inventory items and SOPs that you are not using very frequently in order to keep focus on current operations. You can bring archived items back at any time.
Advanced search
With growing amounts of data a powerful advanced search enables you to quickly locate the data you are looking for.

SciNote ELN - Global activities log

Traceability, Data Security and Privacy

If your laboratory needs to comply with FDA 21 CFR Part 11 requirements – SciNote ELN has all the right features to support you.

SciNote is a closed system with restricted access.
You can securely control access to SciNote objects using Role Based Access Controls for each individual SciNote user.
SciNote allows creating human readable copies of your digital data at any time.
Use the report generator and project export features to extract all of your data (including attachments) from SciNote in a human readable format.
It provides time-stamped audit trails.
Audit trails in SciNote independently record the date and time of each user’s entries and actions. The audit trails cannot be edited or deleted.
It supports time-stamped electronic signatures.
The electronic signature is unique to one individual and indisputably linked to the respective electronic record in a way to prevent fraudulent use.

Connect Research, Experimental or Maintenance Data

Diagnostic, research advancements, drug and therapy development are very much related to samples, specimens. SciNote offers recording experimental work, and linking it to samples to ensure traceability and data contextualizing.

Hierarchical structure
Organize your data in a structured way (projects/experiments/tasks) and customize SciNote based on your lab’s processes. This will ensure all users will be capturing the data in the same approach, minimizing the loss of context and increasing findability of data. SciNote supports linear and non-linear workflows.
Interactive SOPs & centralized SOP repository
Manage procedures in the centralized SOP repository. Then execute them and mark each instruction complete as you follow the SOP steps and associate SOPs with data at any time to ensure traceability. In this way you can document cell culture passaging that’s part of sample lifecycle management.
Advanced search
Use the advanced search to quickly locate the data you are looking for.
Smart annotation & IDs
Cross-reference people, inventory items and tasks with smart annotations to ensure full traceability. All objects in SciNote have unique IDs assigned by SciNote. These UIDs can be used as references or identifiers outside of SciNote. Also, they are searchable using our search function.

“Having a single space to record experimental protocols and results has allowed all our research members to gain insight into the experiments being undertaken by our teammates.”

Nathan AdamsSenior Scientist, Nanotemper

Support and Training

We understand that migrating your data and processes to a new platform can be time-consuming and full of potential challenges. That’s why we’re here to support you every step of the way, ensuring your transition is as smooth as possible. With our first in class service, you can expect:

Self catered and personalized training
SciNote comes with an autopilot to guide you around, on-demand and personalized courses catered to specific needs, an extensive knowledge base and much more.
On-site training possibilities
Our top-tier onboarding experience includes a unique opportunity for our team to visit you on-site! This allows you to show us firsthand what you need so we can tailor our support to serve you even better.
Migration from legacy systems
We’ll help you find the best way to transfer your data into SciNote.

Don’t miss out on our special offer!

Schedule a personalized demo with our lab digitalization experts to discover how SciNote’s sample and data management capabilities can be tailored to your specific needs. Book your meeting in October to secure an exclusive discount!

Book a Demo & Secure a Discount

SciNote is trusted by the FDA, USDA & 100k+ scientists in 100+ countries.

Frequently Asked Questions

How is SciNote different from other ELN or data management software?

Here are a few things our users mentioned, that set us apart from other ELN or data management platforms:

A visualized workflow that will help you plan experiments and ensure consistency.
Smart annotations allowing you to refer to other components within SciNote – may it be inventory items, protocols, projects, experiments, or team members.
The flexible structure that you can customize to best suit your lab workflows. This is also why you can grow and scale quickly with SciNote while maintaining a wealth of features and functionalities.
A well-structured API to allow granularity in connections. We also offer all instrument/app connectivity through our Ganymede integration.
An integrated inventory management system that can automate many aspects of inventory tracking and ensure inventory traceability.
A dedicated Customer Success Manager (CSM) with onboarding and training all included within Premium Plans without any additional cost.

Can I connect SciNote with other software or instruments?

Yes! We offer RESTful API solutions. We are happy to share additional documentations with your IT personnel so you can determine what is feasible. We have several SciNote users using APIs to connect SciNote with other software and instruments; here are a few examples of how SciNote users use our API to connect SciNote to other software and instruments. You can also watch this webinar to learn more.

SciNote comes with a few out-of-box integrations, such as Microsoft Office (Word, Excel, PowerPoint), Protocols.io, and label makers including FLUICS Print and selected Zebra label printers. For a complete list of available integrations, visit our integrations page.

SciNote is now partnering with Ganymede to offer all instrument/app connectivity, so you can get a holistic live view of all of your data, ensure data integrity and traceability, while speeding up R&D, compliance, analysis, and decision-making. Learn more about the SciNote-Ganymede integration.

We are starting to evaluate ELN and data management options. Do you have resources I could use?

For ELN evaluation, check out our downloadable resources page. We highly recommend the ELN selection template that can help you systemically evaluate different ELN options.

You can speed up your research process by emailing our team at premium@scinote.net or booking a short meeting with our specialists and have all your ELN questions answered quickly.

Why should I use SciNote if I already use a digital notebook like OneNote and Evernote?

SciNote is specifically designed for lab use, with a unique project/experiment/task structure that can help you plan and manage your research protocols, notes, and data. It offers access control, activity tracking, collaboration tools, and has other lab management and inventory management features that are not available in digital notebooks such as OneNote and Evernote.

You can learn more about the differences in our blog post Data management and sharing: Paper vs OneNote vs SciNote [comparison]

Can I import my inventories into SciNote? What if I use Quartzy to manage my inventory?

You can import your inventory spreadsheets into SciNote’s inventory management system. You can also import your inventories from another inventory management platform, as long as the platform allows you to export your existing data in the .csv format. Lastly, you can sync between inventory databases and create automatic uploads into SciNote’s inventory management system using SciNote API. Learn more about how you can import inventories.

SciNote will be rolling out its Quartzy integration in 2024.

What security requirements do you meet?

SciNote is currently in the FedRAMP Authorization process as a part of our commitment to customer needs and the trust they place in our product. The Federal Risk and Authorization Management Program (FedRAMP®) is a United States federal government-wide compliance program that provides a standardized approach to security assessment, authorization, and continuous monitoring for cloud products and services. It provides a standardized approach to security authorizations for Cloud Service Offerings.

Our security standards align with and go beyond the requirements of many security certifications. Upon request, we will provide supporting documents to demonstrate our information security management system (ISMS), as defined by ISO/IEC 27001.

SciNote is used at the FDA, USDA and other industry organizations. Learn more about the steps we take toward data protection in our Data Protection Whitepaper.

If you have any additional questions regarding our data protection and certification progress, please contact us at premium@scinote.net.

What kind of onboarding, customer support, and training does SciNote offer? Is there additional cost to onboarding and training?

There is no additional cost for onboarding and training.

We will work closely with you to set up your account, provide onboarding and training, and review your plan to ensure SciNote is helping you achieve your business goals.

We provide training materials on YouTube and through our web knowledge base and SciNote courses; you can use these materials to train additional lab members. We also maintain a LinkedIn SciNote community where users can ask questions and exchange tips to learn from each other.

Finally, each SciNote plan comes with a dedicated Customer Success Manager (CSM), so you can reach out to your CSM whenever you have any questions or require support.

Where can I find customer reviews or use cases?

You can find additional user reviews at

G2 reviews – G2.com is the world’s largest and most trusted tech marketplace where people can discover, review, and manage software.
SciNote reviews and testimonials
SciNote use cases

I am unsure if SciNote meets my specific needs and requirements for data management. What should I do?

The best way is to contact us at premium@scinote.net. We look forward to hearing from you!