SciNote inventory management guide blog

Quick Guide to Inventory Management For R&D Labs – PDF & VIDEO

2 min read

Inventory management for R&D labs in SciNote allows small and medium labs, and large organizations, to import and connect all data – from each inventory item to the latest experiment results and final project reports. Check out the quick PDF guide for R&D and academic labs.

If you are a biotech startup, academic lab or a large organization, in SciNote you can easily import your existing inventory database in Excel, txt or csv format. Inventory management is flexible and it allows you to create your custom columns – from barcodes, to images or files and even connect every inventory item with your experiment tasks.

Recently, we introduced even more benefits for our users.

Functions are here for you when you need them

See the video above to see the functionalities in action!

Video transcript:

We strive to make inventories cleaner and clearer, the actions to manage items in the inventory only show up when you really need them. This means that when you select an item, only the actions affecting that item are available to you. (Click on the select box) These actions, however, did not change, so we still have the good old edit, delete, and duplicate actions right where we left them. In addition to this, you can now edit items much faster than before. We added a quick edit button to each item, to make this process faster. (click edit)

You might have noticed that the save button is no longer in the same spot. To stay in line with our see-it-when-you-need-it philosophy it was moved to the top where the other context-specific actions appear. Additionally, we made some changes to the assigned column.

You can now see the number of tasks this item is assigned to, and in the future, you’ll also be able to see exactly which task has this item assigned.

Managing inventory columns has been further simplified

Now let’s take a look at how managing inventory columns has changed. You no longer add and edit columns from the edit inventory menu, now it is all done through the manage columns modal. (Show button and click).

This is the place where you will, from now on, be able to set the visibility of columns, rearrange them, edit and delete them, as well as add new ones to satisfy your column needs.

We’re also introducing a few new column types, let’s take a look at a couple to see what they’re all about.

To add a new column, click on add column button down at the bottom of this window, enter the name of your column, I’ll call mine “Danger level”. Then we select the column type, let’s make the first one a status column – one of the new types of columns. Now we can add a status option. (Click) We enter the name of the status and then select a suitable icon to go with it, we decided to give you some freedom of choice here, so we included a whole library of symbols that you can use as you see fit. Now we can repeat this as many times as we want. I’ll add two more just to keep things interesting and click on save column to create it.

Download Quick Guide to Inventory Management for Labs PDF

Get your PDF guide now and see how SciNote can save you some valuable time.

Document preview lab inventory

Adding date, time and even the time-range

Let’s add another new column type, called Date & Time. We repeat the same actions and before and select the date & time option from the dropdown. We have an additional option here for range, meaning we’ll be able to set a starting and an end date in the same column, useful if you want to track some specific dates.

Okay, now that we got our new columns set up, let’s see them in action. We’ll edit this item here (click item) and set it’s status to High and the starting date will be the first of February 2020 at let’s say 10 am, and let’s set the end date to the fifth of February and the time to 1 pm. Now, all we have to do is click save to make those changes stick.

By Matjaz Muhic, UX designer, SciNote LLC